The era of digitization has seen a tremendous change in almost all the business platforms and especially in supply chain. The shift from heavy paper documentation to the paper-less work is one of the major reasons to accelerate the rate of transaction growth between various business partners and partner systems.
The emergence of Electronic Data Exchange (EDI), has been eased up the exchange and a communication of data between various stakeholders.
With the use of codes and transaction sets, organizations are now having various options to deal with the partners and stay ahead in the competition. The security and diligence by which the data is shared are unmatched. With no leakages, one can ensure that the business is not hampered at any point of time.
In this article, we would like to shed some light on different transactions and transaction sets that are implemented frequently to achieve the desired EDI goals. In short, there is a different EDI transaction defined for every business partner.
EDI Transactions
When there is an opportunity to expand and reach far, the business never ceases to grow. Every new relationship in a business is seen as a chance to generate profit and earn better satisfaction.
With a large number of the transaction sets covering all the stakeholders, industries, and business types, EDI is in fact offering the same business dynamics. Based on the standard framework to decide how each of the messages should operate, EDI has also achieved sophistication in business dealings.
The following are the various types of EDI transactions for trading partners, that are best and fruitful to be adopted by the enterprises, small or large organizations.
Order Series
When the transactions are related to both order and payment, this particular transaction set is beneficial for both distributor and the supplier. It helps to generate the notifications of order management, tracking, creation of the bills, item maintenance, and inquiry by the buyer, agreement drafting, etc.
With the predefined set of codes, this transaction is quite crucial when it comes to the perspective of expansion and daily business running. Some of the prime codes used here are:
- 180 Return Merchandise Authorization and Notification
- 810 Invoice
- 816 Organizational Relationships
- 832 Price/Sales Catalog
- 846 Inventory Inquiry/Advice
- 850 Purchase Order
- 857 Shipment and Billing Notice
Transportation Series
To reach the world faster, a well-established channel of communication and transportation is a must. This particular set of quotes is used by the logistics and transportation partners when the transportation takes place via air, sea, rail, or road.
With the information about the logistics channel and the status of booking, theses codes intimate the trading partners about the exact situation of the package, booking status, general condition, and other related services. Some of the codes here are:
- 104 Air Shipment Information
- 106 Motor Carrier Rate Proposal
- 110 Air Freight Details and Invoice
- 214 Transportation Carrier Shipment Status Message
- 240 Motor Carrier Package Status
- 250 Purchase Order Shipment Management Document
- 920 Loss or Damage Claim – General Commodities
- 109 Vessel Content Details
- 301 Confirmation
- 313 Shipment Status Inquiry (Ocean)
- 161 Train Sheet
- 422 Shipper’s Car Order
- 466 Rate Request
Financial Series
The invoicing, account maintenance, billing, payable and receivables maintenance, and extracting the sales report, is crucial for the sales and revenue department in any business. These sets of codes assist to achieve a clear analysis of the financial position of the enterprises. Some of the common codes here are:
- 248 Account Assignment/Inquiry and Service/Status
- 810 Invoice
- 811 Consolidated Service Invoice/Statement
- 812 Credit/Debit Adjustment
- 818 Commission of Sales Report
- 819 Operating Expense Statement
- 822 Account Analysis
- 827 Financial Return Notice
- 828 Debit Authorization
- 829 Payment Cancellation Request
Warehousing Series (WAR)
A bulk of the stock is always stored in the warehouses and is extracted when required. The need to keep pace with the stock available to know the ordering status and future requirements is a must for the smooth business progress. The codes that are used here by the business units are basically related to warehousing team:
- 883 Market Development Fund Allocation
- 884 Market Development Fund Settlement
- 886 Customer Call Reporting
- 891 Deduction Research Report
- 940 Warehouse Shipping Order
- 945 Warehouse Shipping Advice
- 990 Response to a Load Tender
In addition to theses series, there are various series for other stakeholders like government, quality, mortgage, and many more, that are used by the business for their swift operations.
Conclusion
The growing business and the never ending need for advanced as well as best method of documentation and communication is always a challenger factor. CloudGen’s SmartEDI has emerged as a powerful tool to serve all the purposes at one place with assured success rate.
Our product standardizes the communication process and enables seamless exchange of information, keeping pace with the fast-changing world. The ease of documentation and archival is now on fingertips with SmartEDI.
